Win a Free Hotel Room
By booking your room in the hotel block by October 23, 2013, you will be entered for a chance to have 1 room at the Gaylord Texan refunded in full! One lucky winner will be announced November 19, so be sure to book your room today!
Book your hotel room at the GovSec West rate here >>
Exhibitor Service Manual
Freeman Online is hosting the Exhibitor Service Manual. By using the link below, you will be taken for the manual on the Freeman web site.
For exhibitors that have used Freeman Online in the past, use your previous login to access the Exhibitor Service Manual. Those companies accessing Freeman Online for the first time will be required to create a new login and password.
If you need help logging in, contact Alicia Field, Operations Manager, at
Link: Exhibitor Service Manual
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Exhibitor Registration
Registering your booth staff in advance will save time at the event. We do not place a limit on booth staff for your company, but the staff must be employees of your company; anyone picking up a badge will need to provide identification. If you need an exception, it must be approved in advance. Send your request to Don Berey at
All badges will be picked up on site. Booth personal will need to provide a government issued ID (driver’s license, passport, etc.) and a current business card in order to obtain a badge. The badge gives access to the expo floor and any free sessions.
NOTE: It’s important that booth staff be registered as exhibitors. DO NOT REGISTER THEM AS ATTENDEES. Only exhibitor badges will provide access the expo floor prior to show hours.
To register your booth staff, enter your email address and your ID Code and check Booth Personnel. If you have purchased an upgrade which entitles you to a limited number of free conference passes, enter your Conference ID Code and check Conference. ID Codes are case-sensitive.
If you have need assistance or don’t have your code email Alicia Field, Operations Manager at
Link: Exhibitor Registration
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Exhibitor Schedule
Monday, Nov 18, 2013 |
12:00 PM - 6:00 PM |
Exhibitor Move-In (Completed by 6:00 PM) |
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12:00 PM - 5:30 PM |
Registration Open |
Tuesday, Nov 19, 2013 |
7:30 AM - 5:00 PM |
Registration Open |
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8:45 AM - 10:00 AM |
Opening Keynote |
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10:00 AM - 2:30 PM |
Exhibits Open |
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3:00 PM - 4:30 PM |
Exhibitor Appreciation Party |
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8:45 AM - 10:00 AM |
Opening Keynote |
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5:00 - 7:00 PM |
Networking Reception in Exhibit Hall |
Wednesday, Nov 20, 2013 |
7:30 AM - 5:00 PM |
Registration Open |
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8:45 AM - 10:00 AM |
Opening Keynote |
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10:00 AM - 2:30 PM |
Exhibits Open |
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2:30 PM - 6:00 PM |
Exhibitor Move-Out (Must be completed by 6:00 PM) |
BOOTH CONSTRUCTION REGULATIONS - What’s included in your booth, display height guidelines, carpet, cleaning and more
EXHIBITOR APPOINTED CONTRACTORS (EAC) - Requirements for exhibitors utilizing the services of a company other than Freeman to perform installation and dismantling services
GLOSSARY OF TRADE SHOW TERMS - A guide to help you with terms you may encounter during Move-in and Move out
SHOW RULES AND REGULATIONS - What you can and cannot do
Official Suppliers
We are very careful when selecting companies offering you services. You may, however, receive solicitations from other companies who are not official suppliers. We have not vetted these companies and, as a result, cannot recommend their services or intervene should problems occur. If you're not sure about a supplier, email .
Official suppliers are:
- Audio Visual: Unique AV
- Catering: Gaylord Texan
- Electrical: Gaylord Texan
- Furnishings, Carpet, Décor: Freeman
- Internet/Phone: Gaylord Texan
- Lead Retrieval: 1105 Media, Inc./etouches
- Registration: 1105 Media, Inc./etouches
- Security: Gaylord Texan
- Signage/Graphics Production: Freeman
Housing Agency Policy
1105 Media, producer of the GovSec West and CPM West would like to remind exhibitors that we do not use or endorse housing agencies or bureaus. Claims by housing agencies/bureaus that they are the official housing agency are untrue. Please feel free to contact for further information.